Terms & Conditions

Iconinc Terms and Conditions

  1. In order to live at an Iconinc development, you must be aged 18+.

  2. The holding deposit of £150 will reserve an apartment for you whilst we complete your application. This £150 will be deducted from your rent. E & OE. Upon payment you will receive the relevant forms. All required paperwork such as the Tenancy Agreement must be completed and returned together with the Application Form, Tenancy Deposit payment of £500, Guarantor & Direct Debit forms (as applicable) within 15 days of receiving your holding deposit for the application process to be executed. If you are abroad we can allow documents to be progressed by e-mail. Once the Tenancy Agreement is executed, the £150 holding deposit will be administered as part payment of your first rent instalment. We do require the original Guarantor and Direct Debit forms to be completed and the original forms receipted by our office. Once the 15 days have elapsed, you are bound into a legal tenancy agreement which requires you to pay the rent for the full period of the tenancy.

  3. Please be aware that any proposed individual to stand guarantor must reside in the UK, be a UK home owner, be over 18 and be in full time employment. Proof of income in the form of pay slips/ P60/annual accounts (as applicable) and proof of home ownership in the form of mortgage statements, building insurance etc. will be required. In addition, the proposed guarantor will be required to provide proof of address, for example a council tax statement / utility bill and a copy of their signature such as a passport or driving licence. If you cannot obtain a UK guarantor, you may opt to pay the entire contract rent in advance. If this is not an option, you may choose Housing Hand as your Guarantor. Please note, to enable you to split the cost of your rent and pay in instalments, Housing Hand charge an annual fee. The price of the annual fee depends on the total rent payable and will be confirmed upon application. Please contact our team for further information.

  4. All cancellations must be notified in writing to Iconinc – verbal cancellations will not be warranted. Cancellations will only be valid when in receipt of written cancellation consent from Iconinc. We suggest if you are unsure about exam results, receiving your visa or other condition on you attending University that you do not book until you are sure. If it is determined that you have no right to rent / provide misleading or false information/ withdraw from the proposed agreement or fail to meet the 15 day deadline, your £150 holding deposit will be forfeited. After signing your Agreement, you are contractually bound to the tenancy and you can only be released after finding a suitable replacement tenant who will take on the full rent liability.

  5. There is no additional charge for card payments.

  6. Although we have taken care to ensure the information on our website is correct and up-to-date, we do not guarantee the accuracy or quality of the information provided and we accept no liability for any errors and omissions contained within it or any claims arising from the information provided. E & OE. All information on our website, including floor plans and images, are produced in good faith and serve as a general guide only which does not constitute any part of a contract or offer. The drawings, floor plans and images included on the site are believed to be correct at the time of publication but are indicative only, may not be to scale and are subject to change. If for any reason we are not able to offer your selected accommodation once your Assured Shorthold Tenancy Agreement is fully signed, we will contact you as soon as possible to explain the reasons why or offer an alternative solution. If we are unable to offer an alternative, or the alternative is unsuitable, we will refund any deposit paid in full.

  7. The Wifi speed at The Edge, The Glassworks, The Ascent and Gravity is 325mbps.

  8. It is important that all your contact details are correct.

Iconinc Mates Rates Referral Terms and Conditions (1st January 2022 - 22nd April 2024) 


Residents can refer as many friends as they wish by completing multiple referrals pages from the link they have been given on email.


• Iconinc retains the right to cease and/or amend the scheme/offer at any time without notice.
• It is up to Iconinc’s discretion to approve a referral based on evidence.
• Incentive (£250) payable to referrer only following actual move in to property, Incentive (£250) payable to referee only following referee actual move in to property.
• Only application to bookings made with a minimum 10 month tenancy period
• This reward scheme is not available if a customer has already been referred by an agent that receives commission based on referrals. If they go on to refer others to live with Iconinc, then they will be entitled to the incentive.

Iconinc Mates Rates Referral Terms and Conditions (From 23rd April 2024)


Residents can refer as many friends as they wish by completing multiple referrals pages from the link they have been given on email.

• Iconinc retains the right to cease and/or amend the scheme/offer at any time without notice.
• It is up to Iconinc’s discretion to approve a referral based on evidence.
• Incentive payable to referrer (One of the following: £350, Ipad, Dyson Airwrap or Playstation) only following actual move in to property & referee’s actual move in to the property

• Incentive payable to referee (£100) only following referee actual move in to property.

• Incentive items available are Ipad 9 (wifi 64gb), Playstation 5 digital edition or Dyson airwrap (origin multi-styler). Iconinc reserves the right to substitute incentive item for £350 subject to availability.

• Incentive available to bookings made via the Iconinc website (referencing the referral code) from 23/04/2024 only.
• Reward only applicable to bookings made with a minimum 10 month tenancy period
• This reward scheme is not available if a customer has already been referred by an agent that receives commission based on referrals. If they go on to refer others to live with Iconinc, then they will be entitled to the incentive.


Iconinc 'Ultimate Welcome Pack' Offer Terms and Conditions

Iconinc retains the right to cease and/or amend the offer at any time without notice. Incentive provided only following actual move in to property. This reward scheme is not available if a customer has already been referred by an agent that receives commission based on referrals or in conjunction with any other cashback offer. Incentive applicable for new bookings only when you quote 'UWPMARCH' at the time of booking. Promotion only valid for bookings made Thursday 13th – Sunday 31st March 2024. Promotion only valid for bookings made for Iconinc, The Glassworks for 24/25 - Minimum tenancy period 10 months.


Iconinc '£200 Cashback' Offer Terms and Conditions

Iconinc retains the right to cease and/or amend the offer at any time without notice. Incentive provided only following actual move in to property. This reward scheme is not available if a customer has already been referred by an agent that receives commission based on referrals or in conjunction with any other cashback offer. Incentive applicable for new bookings only when you quote 'APRIL200' at the time of booking. Promotion only valid for bookings made Thursday 4th – Tuesday 30th April 2024. Extended for new bookings only when you quote 'MAY200' at the time of booking, Promotion only valid for bookings made between Wednesday 1st May - Friday  31st May 2024. Extended for new bookings only when you quote 'JUNE200' at the time of booking, Promotion only valid for bookings made between Saturday 1st June - Sunday 30th June 2024. Promotion valid for new bookings made for Iconinc, The Glassworks ONLY for 24/25 - Minimum tenancy period 10 months.


Black Friday Promotion

Iconinc retains the right to cease and/or amend the offer at any time without notice. Incentive (£300) payable only following actual move in to property. This reward scheme is not available if a customer has already been referred by an agent that receives commission based on referrals or in conjunction with any other cashback offer . Incentive applicable for new bookings only when you quote Black Friday at the time of booking. Promotion only valid for bookings made Friday 24th – Monday 27th November 2023.

No Visa, No Pay Terms and Conditions

We will cancel your booking without penalty if your visa is rejected, subject to the student sending IconInc a copy of the visa rejection letter within 48 hours. Cancellations will only be accepted prior to 1st August 2024. Applicable for 24/25 bookings only.

No Place, No Pay Terms and Conditions

We will cancel your booking without penalty if your place at University is rejected, subject to the student sending Iconinc a copy of the University rejection letter within 48 hours. Cancellations will only be accepted prior to 14th August 2024. Applicable for 24/25 bookings only.

Group Booking Discount Terms and Conditions

Group booking discount only available for Triangle @ IconInc. Applicable for groups of 3 and over. Applicants must all complete their booking within a 24 hour timeframe of one another. Contact us at enquiries@iconinc.co.uk to make a group booking.

We Chat Booking Promotion

Iconinc retains the right to cease and/or amend the offer at any time without notice. Incentive (£100) payable only following actual move in to property. This reward scheme is not available if a customer has already been referred by an agent that receives commission based on referrals. Incentive applicable for 23/24 bookings only. This is only valid for Iconinc Gravity and Iconinc The Ascent.

IconInc @ Roomzzz Terms and Conditions

Please note, all reservations are subject to availability

Booking Terms & Conditions

Reservations: 

Check in: Standard check in time is from 3pm. A credit or debit card is required on check in to secure against any extras taken or damages incurred during your stay. We accept Visa Credit or Debit & MasterCard only for pre-authorisations, no cash or cheque is accepted at the hotels. If you cannot meet the requirements of check in and are denied entry to the hotel, full charges totalling the first payment due will still be applied to the card used to secure the reservation.

Check Out: Standard check out time by 11am. 

Special Requirements: Specially adapted rooms are available including wheelchair adapted bathrooms at some locations, with lifts in all public areas.

Special Requests: All special requests will be noted on the booking. We will try our best to fulfil all requests however, these cannot be guaranteed.

Security: Please note that all your personal belongings are your responsibility. A safety deposit box is available at the hotel for small items. Many apartments have lock box safes in the room, check individual hotel for confirmation. We operate CCTV recording in public areas and corridors for your safety and security.

Reselling of your booking: IconInc @ Roomzzz operates a strict no re-sell policy, if we identify bookings where a room is being resold through unauthorised channels, we reserve the right to cancel the reservation. No refunds will be given and cancellation charges will apply in the event of lost revenue. 

Published Rates: All rates quoted are per duration of booking subject to availability.

Manchester ABID Levy

Created for the development and promotion of tourism and the enhancement of visitor experience in Manchester, the City Visitor Charge is a supplementary £1 charge per room/unit per night for guests, added to the final accommodation bill. The statutory Charge is collected from all paid accommodation establishments that fall into the Manchester ABID zone.

The City Visitor Charge is applicable to all bookings from 1st April 2023, payable on arrival.

Your booking is with IconInc, which is a trading name of Roomzzz Limited (CRN: 05086774). Your student accommodation booking will be managed by Park Lane Properties (Leeds) Limited (CRN: 03107217) as managing agent and all payments should be made to Park Lane Properties (Leeds) Limited.

Payments: 

Cash Payments: All IconInc @ Roomzzz aparthotels are cashless. Holding fee can be paid via Visa Debit, Visa Credit, MasterCard, Apple Pay and Google Pay. Payments for bookings must be paid by bank transfer.

Contactless cards, Apple and Google Pay are accepted at the hotel for incidentals. Please note that there is a limit of £30 for contactless, Apple and Google Pay

Cancellation Policies:

Long Stay Rate: All long stay packages are based on a minimum of 28 consecutive nights. A £500 holding fee is due upon booking to secure your apartment. This payment will be deducted from the overall cost of your stay. If you cancel within 48 hours of making your booking, we will refund you your £500 holding fee. However, full payment or termly payment is due on completion of booking. This is non-refundable, non-amendable and non-transferable if the booking is cancelled.

Early Departures: Cancellation fees will be applied in line with the cancellation policies of your rate plan. Typically, this could be the next termly payment or the remainder of the booking duration.

We reserve the right to cancel your booking at any time with immediate effect if payments for bookings have not been made within the agreed time frames. Or you break the contract in anyway. 

We also may cancel your booking in the event of severe weather conditions, acts of terrorism, fire, flooding, power failure, emergency evacuation, other circumstances beyond our control. In the event of such a cancellation, we will endeavour to contact you in advance and advise alternative options.

Out-booking: In the unlikely event that we are not able to accommodate your booking on the night of arrival, we will find alternative suitable accommodation and ensure that you are charged no more than the original booked rate. Any difference will be covered by IconInc @ Roomzzz for your inconvenience.

Insurance: Insurance is not included in your rate for any IconInc @ Roomzzz location.

Optional extras:  Payment for any optional extras will be taken in full in conjunction with payment for the duration of your stay. This amount is non-refundable in the event of cancellation.

York Flood Evacuation Risk

Due to the riverside location of York City, in extreme weather circumstances there is a possibility that we may need to evacuate the property when no access to/from the hotel may occur.  IconInc @ Roomzzz York City will be given flood advice by the Environment Agency and will evacuate in line with their guidelines. In the event of a property evacuation, guests may be relocated to neighbouring properties in or around York, offered date changes or financial reimbursements. This is at the discretion of IconInc @ Roomzzz York City.  For more information, please contact the central reservations team or head to the Flood Warning Information Services website https://flood-warning-information.service.gov.uk.

 Hotel Information and Terms 

Luggage Store: We have limited space to store luggage prior to arrival and after departure. It is your responsibility to leave these locked and secured. Any luggage stored is left at your own risk and is subject to availability.

Lost Property: Any property left behind by guests will be stored as per procedure. Food and drink items are discarded.

Smoking: All public areas and apartments are Non-Smoking and a minimum fine of £100 will be automatically charged for fumigation to the card used to secure the booking.

Noise: Guests causing nuisance to other paying guests will be asked to vacate their apartments and make a compensatory payment.

Damage: In the event of malicious, wilful or negligence of room or other property damage, IconInc @ Roomzzz will charge the amount of any loss sustained, including business interruption losses to the credit/debit card of the registered customer. Where payment by the customer was made by means other than credit/debit card, Roomzzz will pursue the matter through civil courts.

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